Basically, productivity planners have four time periods: daily, weekly, monthly, and yearly. Neither is better than the other because different productivity systems work for different people. Weekly planner making is great for those who like to work to a schedule but still want to be flexible enough to move things around.
The weekly planner app you use should also naturally fit your productivity style. Some offer granular control with reviews from the past week, while others give you a simple view of the week to write and check off tasks. You can also ditch apps altogether and use a pen and paper printable (which is also app-based). Remember, the goal is to be productive and organized, not what tool you use to do it.
1. WeekToDo (Web, Windows, macOS, Linux): Privacy-focused minimalist weekly planner
WeekToDo is a simple and minimalist weekly planner that works on all desktop operating systems as an offline program. You can also use it in a browser, but only on a computer (there are no online accounts to sync between systems).
The interface is sparse, but in a good way. You’ll see the days of the week with a list of tasks under each. Oddly enough, by default WeekToDo only shows five days, but you can adjust this in the settings to show all seven days. The app also lets you create a series of non-weekly lists for things like groceries, other chores, and more. By default, these are visible on your dashboard, but you can turn them off in settings.
You can assign each task subtasks and one of six icon colors (to serve as labels). Tasks can be dragged and dropped between columns, duplicated, and you can set deadlines and notifications for reminders.
WeekToDo places great importance on privacy, storing all your data offline and not logging any information online. You can export this data in the settings if you want to use WeekToDo on another computer in the future.
To download: WeekToDo for Windows, macOS or Linux (Free)
2. Tweek (Web, Android, iOS): Best Cross-Platform Weekly Planner App
Tweek is one of the best calendar planning apps, with both free and paid versions. Although the free version is awesome, the paid version might be the best weekly planner app.
It has a simple interface to show you the five days of the week in five columns, while the sixth column includes the two days of the weekend. Each column allows you to list multiple tasks in a simple order and assign it one of six colors. Of course, you can drag and drop the tasks anywhere on the weekly board. Unfinished tasks can be set to move to the next day.
Below all of this is a generic “Someday” column to list tasks you want to complete, but not necessarily list them as must-haves for a certain day. You can share your task calendar with up to three people.
Another way to share your weekly planner is to print it for free. Tweek also offers a blank template of its format if you prefer printable productivity. And all your data is synchronized with your account on mobile apps or online.
The Premium version ($2.83 per month) adds fantastic features. You can sync Tweek calendar with your Google calendar, to start with. Tasks can be set with reminders, as well as subtasks. If you have a task that repeats often throughout the week, you can set it as a recurring task, which is great for habits.
Weekdone is a fairly popular paid app for planning your week’s agenda, tracking your to-do lists, and collaborating with teams. The makers have offered a free, printable productivity template of their planner that’s great for personal use that can fit in your pocket or wallet.
Pocket Productivity by Weekdone is a simple weekly planner with no day-to-day breakdown. Instead, it gives you four pages of space to list your most important weekly goals. It’s not a granular task manager, but with smart ways to add notes and complete tasks, you’ll know what you need to do at a glance.
For starters, when you write down a task, there’s a star next to it. Set the priority of the task by filling the star quarter, half, three quarters or all. Similarly, to note whether it is completed or not, add a line of a check mark (in progress), the full check mark (completed) or a cross (unfinished). You can also add a due date or due date for each task and comments.
This is accomplished in two simple lines, which is quite ingenious. Weekdone encourages you to think about the week’s tasks and do a full review, then use a new Pocket Productivity for the following week. It’s free, prints on a single sheet of A4 paper, and it’s complicated to fold.
It’s no secret that Notion can be more productive if you find the right templates for your usage. Blogger and YouTuber The Curious Maverick has shared a free template that might be one of the most comprehensive to-do tools out there, a yearly planner but focusing on weekly planners.
When you add a task, you’re prompted to give it a status (like To Do) and the number of hours you expect it to take. You can also define the category of the task (life, work, children), each having its subcategories. If it’s part of a larger project, add it. And finally, add the date, which automatically assigns it a week.
When you look at the template’s “week view”, you’ll see a timeline of your labeled tasks with all the things you’ve added. The Notion template also encourages you to review your week in the Review section, where you can see your planned and actual hours, reflect on how the week went, and see what you accomplished.
Having a perfectly charted weekly schedule is of paramount importance for students. Weekly Schedule is the best free app to organize a schedule of your classes, homework and homework to get information at a glance.
Give each class a name, the location it is in (building, floor, room number), note who the teacher is, and assign them a color (to help you keep your classes aligned). Of course, you will need to set the start and end date and time of the course.
Add it to the homework tab when you receive a class assignment. You can link it directly to your class, add a due date, and set a reminder to know when you need to finish your homework.
If your weekly schedule stays the same, that’s fine, but you can change it in the settings if you need a fortnightly schedule. You can also share your schedule with others if you have similar classes.
Plan your week on Friday, not Monday
The conventional wisdom of weekly planning dictates that the first thing to do at work on a Monday morning is to plan what you want to accomplish over the next five days. But expert in time management Laura Vanderkam says you have to do this planning on Friday for the coming week.
There are a few benefits to this, she says. First of all, you get off to a flying start on Monday morning, because you don’t wonder what to do and in what order. Second, Fridays are usually the least productive days for most people, so if it’s already a wash, why not use 10 minutes to get the most out of Monday ahead. And finally, a set schedule for the coming week lets you know and plan what you want to do on the weekend.